Minutes of EGM held Saturday 25th May 2024
Agenda for EGM
Saturday, 25 May 2024,
13.00 1st convocation 13.00; 2nd convocation 13.30
Mariano’s Restaurant, Camposol A
PRESENT : P Gelling (PG) [Chairman]; CJ Miller (CJM|) [Secretary]; P Adams (PA);
Anthony & Sue Deme; Sue Newman; Tony Dwyer; Ron Davies; Eileen Sutcliff;
Dave & Tricia Jones; BC & SV Tape; Elaine & John Baillie; Colin & Cath Thackwell
1. Apologies for Absence were received from co-opted committee members
Karen Oldfield and Paul Gray. – The Chairman reminded members to
sign the attendees to sign sheet.
2. Minutes of the AGM held 21 June 2023 were approved for signature by the
Chairman and Secretary
3. Introduction
During the wait until second convocation, the Chairman highlighted once again the
situation with CRA and the need to move forward. He highlighted the fact that
following resignations, generally relating to health, there remain only two correctly
appointed Committee members, namely himself and the Secretary. In view of this
and the fact that at the time, presentation of the yearly accounts could not be
made, which together with the low attendance, the meeting would be considered
as an EGM in order to confirm Committee posts and satisfy banking requirements
to nominate signatories.
PG announced that he would be stepping back but hoped to keep in close contact
as a committee member.
He continued by outlining the background of the CRA including the dire need to
clarify health and safety issues in particular with the Ayuntamiento – such as the
parlous state of roads, lighting etc. He reminded the meeting how issues had been
escalated in the past, including communications at regional and national level. And
how eventually the Round Table was set up to include CRA and Ayuntamiento to
meet with CHS to clear rambla issues, when problems were experienced particularly
at times of the gota fria. He emphasised that these are reasons why CRA should
continue and that it must be clearly understood that CRA do not impinge on the
work of other groups in Camposol.
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PG introduced PA as the co-opted committee member who has recently be co ordinating with other Camposol groups and who is prepared to accept nomination
as new Chairman.
At 13.30 despite low numbers the meeting was deemed quorum for proceeding
with business.
4. Treasurer’s Report
Following resignation of the Treasurer, there had been no further management of
the accounts although there had been few outgoings. The current issues would be
following through processes of checking payment of subscriptions and updating
records.
5. Recommended Changes to Constitution
The role of Membership Secretary had previously been within the remit of the Vice
Chairman – one of the recent resignees. In order to simplify the identification of the
role of Membership Secretary within the Constitution, the following amendments
were suggested :
Section 19 – Secretary
The Secretary will take care of the Association’s administration. His/her duties are:
1. Update the Association’s records, except accounts.
2. Edit and enter in the Libro de Actas (Minutes’ book) the minutes of each Committee
and General Meeting.
3. Issue certifications, duly signed by the Chairman.
4. Keep and update the membership register, recording enrolments and resignations.
5. Call the meetings requested by the Chairman and inform the members.
6. Keep the Association’s records.
7. Any other function of a secretary.
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The Secretary can be substituted by the Vice-Secretary or a member of the Committee, in
case of absence or illness.
Section 20 – Vice Secretary
The Vice-Secretary will work alongside the Secretary for the coordination of work, and shall
substitute the Secretary in case of absence or illness, undertaking any function that the
Secretary will delegate.
Now to read
:
Section 19 – Secretary
The Secretary will take care of the Association’s administration. His/her duties are:
1. Update the Association’s records, except accounts.
2. Edit and enter in the Libro de Actas (Minutes’ book) the minutes of each Committee
and General Meeting.
3. Issue certifications, duly signed by the Chairman.
4. Call the meetings requested by the Chairman and inform the members.
5. Keep the Association’s records.
6. Any other function of a secretary.
The Secretary can be substituted by the Vice-Secretary or a member of the Committee, in
case of absence or illness.
Section 20 – Vice Secretary
1. Keep and update the membership register, recording enrolments and resignations.
2. The Vice-Secretary will work alongside the Secretary for the coordination of work,
and shall substitute the Secretary in case of absence or illness, undertaking any
function that the Secretary will delegate.Election of Committee – as follows
These changes to the Constitution were proposed by PG, seconded PA – all in favour
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6. Election of Committee
The nominations indicated above were put to the meeting and all were accepted
unanimously.
7. Any Other Business
Following recent closure of the PayPal account investigations will be made into
alternative methods of paying subscriptions online.
Problems to resolve relating to whole process of attracting subscriptions and
making payments, The bill from the solicitor is still outstanding but the input of
Gerardo over the recent years has been invaluable. And his continued services
would be much appreciated and will be required. Despite their reluctance to
subscribe, residents should understand that once all issues are resolved then the
current depressed house prices should return to previous levels.
Current
Holder
Role Proposed Nominated Seconded
Phil Gelling Chairman Peter Adams P Gelling J Miller
Currently
vacant
Vice Chairman
Membership
Secretary
Treasurer Sue Newman
Vice Treasurer Tricia Jones
Jayne Miller Secretary Jayne Miller
Wayne Blow Communications
Committee
Members
D Jones
In their absence
these members to
remain co-opted
W Blow
P Gray
K Oldfield
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PG thanked PA for taking on the role of Chairman – PA thanked PG for his many
years of hard work and looked forward to working with him and the CRA in the
future.
PA continued in the vein of the need to attract members with their subscriptions..
Residents need to see more clearly the things that CRA do. He urged all not to
listen to gossip, learn where to find real information and any enquiries to the CRA
are always welcome. He outlined the way in which he sees this as a ‘re-boot’ of
CRA. We need new membership particularly as members working with the
committee. We need to go in force to the Ayuntamiento to dispel their opinion of
CRA as a disparate group. With numbers and the backing of owners and long time
renters we will have more power .
In ‘restarting’ it will obviously the same message as ever although-we have new
initiatives. We need to continue pressure on the Ayuntamiento ensure they comply
with their promises. It is splendid that, for the first time with their current initiative
of circulating letters, we have a legal document which we can ensure is enforced.
Unfortunately it seems to mean that some of the other items we have been pushing
forward may take a back step. However, prevention of flood disasters, previously
affecting Camposol destroying many walls and pools will be pursued and the
changes proposed by CHS and the Ayuntamiento to change the route of the
rambla should not be forgotten. There is a feeling that now the Ayuntamiento are
concentrating on their 12-year plan, they have, to some extent, waived interest in
the rambla. CRA will be continuing to push for further meetings of the Round
Table.
Frankly, currently all our income is going to our solicitors to ensure that we can
continue to use his services.
Communications to our members must now be more frequent. A change in the use
of social media will be important – Facebook is merely a forum for complaint and this
is not what the CRA need. We wish to promote positivity. We need positive
comments to be used for our advantage. We do not require constant attack – we
are all volunteers and we require respect.
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Questions raised from the meeting included :
The current representative on our behalf at Mazarrón Ayuntamiento: Carmen –
PSOE designated as rep for foreign residents including Camposol. She will be
invited to attend meetings of the committee.
Many comments covered the need to attract new members, in particular
newcomers to Camposol who may not be aware of the existence of CRA.
Publicity in magazines has fallen by the wayside, editorial submissions to be
revitalised.
It was suggested that flooding the Linea Verde with complaints could result in some
action.
It was completely understood that a major problem at the moment is identifying
true membership numbers. There are two databases held which need cross
checking. Of course it should be realised that members signing up to the website
or FB can not necessarily be deemed ‘members’.
It was suggested that the next AGM be called for early in 2025, this would then
permit updating and clarifying all systems and permit correct presentation of end
of year (2024) accounts.
Signed. :
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